When you have the responsibility in a project, you know that you will end up in lots of looong meetings.
And long, boring meetings make even the toughest person break down and cry…
Just the thought of a recurring weekly status meeting can make you raise your hackles and that’s a sure sign that it’s time for things to change.
If you’re in charge of a large project, you have the power to change things. Unfortunately, a lot of meetings are run on autopilot without any thought if they make sense or not.
Have you considered a strategy for how you can add a bit of excitement into the meetings without loosing the quality?
Is the meeting even necessary for the project?
My guess is that most companies could shave off 30-40% of all meetings – some places the percentage might be even higher. Just as it’s a bad habit to cc everyone and their grandmother, it’s relevant to ask these questions before a meeting:
- Are you sure that everyone invited is really necessary for the meeting or would it suffice to send them the minutes afterwards? There is a tendency to play it safe by inviting a lot more people than you need.
- Is it even necessary to have the meeting or could the same result be achieved by mail?
- If you plan the meeting well, can you then cut down the meeting to a minimum, so nobody is wasting time?
- Have short meetings with a precise agenda
- Insist on starting the meting on time and stick to the schedule
- All phones should be off during the meeting, and no checking of mail either
- Why not stand up in stead of sitting down? It calls for shorter speeches and more precise content
- Make sure the meeting is moving forward – it just about kills you when you have a feeling that a meeting is going nowhere
- If longer meetings are necessary, make sure that there are refreshments and regular breaks. You can’t expect an enthusiastic audience for hours on end on a single cup of coffee.
- Make sure minutes from the meetings are kept in a forum accessible for all – it’s up to the attendees to keep updated.
- Don’t fall in the trap of PowerPoint Poisining
I hope these ideas will be of inspiration for how you can give the meetings at your work a serious overhaul.
How do you handle meetings in your company? Please share your thoughts be leaving a comment, and feel free to share with your network by pushing one of the buttons below.